Energy Efficiency Project Manager

Full-Time | On-site

Position Type: Full-Time, On-Site
Schedule: Monday–Friday, 7:00 AM–4:00 PM
Compensation: Depending on qualifications and relevant experience, Salary
Reports To: Operations Manager

About Optima Energy, Inc.

Optima Energy, Inc. is a California-based electrical contracting and energy efficiency company specializing in electrical installations, lighting upgrades, utility-supported energy efficiency programs, and multifamily property improvements.

We work with property owners, management companies, utility providers, and commercial clients to deliver practical, cost-effective energy solutions.

Our company is committed to quality workmanship, customer satisfaction, reliable project execution, and building long-term professional relationships.

Smart Energy, Stronger Communities.

Position Overview

Optima Energy, Inc. is seeking a highly organized, detail-oriented, and motivated Energy Efficiency Project Manager to support the planning, coordination, execution, and completion of multiple electrical contracting and energy efficiency projects.

The ideal candidate will have strong organizational abilities, excellent communication skills, and the capacity to manage competing priorities while maintaining a high level of accuracy and professionalism.

This position requires an individual who is comfortable communicating directly with customers, coordinating with field personnel, reviewing project requirements, tracking schedules, and proactively addressing issues before they affect project timelines.

The Project Manager will work closely with the Operations Manager and field teams to ensure projects are properly planned, executed efficiently, and completed according to customer expectations.

While prior electrical or construction experience is preferred, we are willing to train an individual who demonstrates strong project management fundamentals, initiative, accountability, and an eagerness to learn.

Key Responsibilities

Project Planning & Coordination

Coordinate and manage multiple active projects, typically four to seven simultaneously, depending on project size and complexity.
Assist in developing project schedules, timelines, and execution plans.
Monitor project progress and ensure milestones and deadlines are consistently met.
Identify potential scheduling conflicts, project delays, and operational challenges, and communicate appropriate solutions.
Coordinate project activities between internal departments, field personnel, customers, and outside parties.
Maintain organized and accurate project records, schedules, and status updates.

Field Operations & Technical Coordination

Conduct routine jobsite visits, walkthroughs, and inspections several times per week as project needs require.
Review project scopes of work, technical specifications, and installation requirements.
Coordinate with field crews to confirm project readiness, work progress, and completion requirements.
Support field personnel in addressing installation challenges and identifying appropriate next steps.
Assist in reviewing project conditions and ensuring work is performed according to approved scopes and applicable requirements.
Communicate project changes and jobsite conditions to the Operations Manager.

Customer & Stakeholder Communication

Serve as a primary point of contact for customers, property managers, and other project stakeholders.
Provide timely, accurate, and professional project updates.
Coordinate site access, project scheduling, and communication with property management representatives.
Address customer inquiries, concerns, and project-related issues professionally.
Follow up on outstanding approvals, documentation, and project requirements.
Maintain positive customer relationships throughout the project lifecycle.

Permitting, Utility & Project Documentation

Assist with coordinating permits, inspections, and applicable utility requirements.
Communicate with utility representatives, permitting agencies, and other involved parties as necessary.
Maintain accurate project documentation, including schedules, field notes, inspection records, and correspondence.
Track outstanding documentation and ensure project requirements are addressed in a timely manner.
Support administrative coordination necessary to move projects toward successful completion.

Problem-Solving & Accountability

Proactively identify problems and communicate potential solutions rather than waiting for direction.
Maintain clear ownership of assigned tasks and follow through until completion.
Balance competing deadlines and changing project priorities.
Escalate issues appropriately while demonstrating initiative and sound judgment.
Communicate project risks, delays, and unresolved matters promptly.
Ensure commitments made to customers and internal personnel are properly tracked and followed up on.

Types of Projects

The selected candidate will support projects involving:

Electrical repairs, upgrades, and installations.
Multifamily energy efficiency improvement projects.
Heat pump water heating systems and building electrification.
Commercial electrical contracting and related property improvements.

Projects may involve occupied apartment communities, commercial facilities, and other properties throughout Southern California.

Required Qualifications

Minimum 3–5 years of project management or project coordination experience, preferably in electrical contracting, construction, energy efficiency, or a related field.
Strong organizational skills and demonstrated ability to manage multiple projects simultaneously.
Excellent verbal and written communication skills.
Ability to communicate professionally with customers, vendors, field personnel, and management.
Proficiency in Microsoft Excel, Word, and common office applications.
Experience working with project trackers, scheduling tools, or similar organizational systems.
Strong attention to detail and ability to maintain accurate documentation.
Ability to prioritize tasks, manage deadlines, and work efficiently in a fast-paced environment.
Demonstrated reliability, accountability, and consistent follow-through.
Strong problem-solving skills and willingness to take initiative.
Valid California driver's license and ability to travel to project sites as needed.
Ability to work on-site at our Artesia office during regular business hours.
Professional appearance and demeanor when representing the company.

Preferred Qualifications

Experience in electrical contracting or general construction.
Familiarity with energy efficiency and utility incentive programs.
Experience working with multifamily properties or property management companies.
Basic understanding of electrical installations, construction practices, and jobsite coordination.
Experience reviewing technical scopes of work, plans, or installation documentation.
Familiarity with utility coordination, permits, and inspection processes.
Previous experience managing customer accounts, proposals, and sales pipelines.

An electrical license, PMP certification, or college degree is not required. Training will be provided on company-specific processes and technical requirements.

What Success Looks Like in This Role

A successful Project Manager at Optima Energy is someone who stays organized, communicates clearly, and ensures that important tasks do not fall through the cracks.

We are looking for someone who:

Consistently monitors project schedules and follows through on commitments.
Maintains organized project information and communicates accurate updates.
Responds promptly and professionally to customers and team members.
Identifies issues early and takes appropriate steps toward resolution.
Keeps project teams informed and helps prevent avoidable delays.
Demonstrates accountability without requiring constant reminders.
Can manage several active projects without sacrificing accuracy or customer service.
Develops the knowledge and confidence to handle increasingly complex assignments with greater independence.

The selected candidate will initially work with guidance from the Operations Manager, with the expectation of developing greater independence as they become familiar with Optima's systems, customers, and project requirements.

Compensation & Benefits

Starting annual salary of $70,304.
Paid sick leave.
Health insurance.
Company vehicle or mileage reimbursement, as applicable.
Company phone or phone allowance.
Training and opportunities for professional advancement.

Compensation and applicable overtime eligibility will be administered in accordance with California wage and hour requirements. Additional compensation considerations may depend on experience and qualifications.

Work Environment & Expectations

This position is primarily based at Optima Energy's Artesia, California office, with regular travel to active project sites throughout the surrounding service areas.

Candidates must be comfortable balancing administrative responsibilities with field coordination and direct customer communication.

We value employees who are dependable, proactive, resourceful, organized, and committed to performing their responsibilities with professionalism and integrity.

Interested candidates should submit an updated resume highlighting relevant project management experience, industry background, and applicable skills.

Qualified applicants may be asked to complete a brief pre-employment screening questionnaire to assess their organizational abilities, communication skills, problem-solving approach, and project coordination experience.

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